Outlook will insert the entire item.įigure D Enter a few characters in the item’s name and then press F3 to enter it. In this case, inquiry will do it - type inquiry and then press F3. To enter the canned response, enter a few characters in the name (Step 3 above). Instead, you respond with a canned message and then forward the email to the appropriate staff.Īfter reading the message shown in Figure D, you double-click to open it and click Reply. Now let’s suppose you’re the first line of receipt for incoming mail and you can’t respond to each one immediately. How to insert a Quick Parts item into email in Outlook Now that you have a quick reply ready and waiting, let’s try it out. Click OK to return to the email message.įigure B Save the selection to the gallery.įigure C Give the item a meaningful name.In the resulting dialog, give the item a meaningful name, such as InquiryResponseGeneric ( Figure C).Choose Save Selection to Quick Items Gallery ( Figure B).In the Text group, click the Quick Parts option.Then, click the Insert menu and do the following: When the content is ready, select it - the text and graphic. You don’t want to repeatedly reply with a Quick Parts item that has a typo in it.įigure A Enter some content to save to the Quick Parts gallery. Notice that there’s a little formatting and even a logo (it’s actually an icon from stock images). ![]() ![]() Open an empty email message and add some content, as shown in Figure A. You can create Quick Parts items in other Office apps, but we’re talking about Outlook email replies, so we’ll use Outlook. How to create a Quick Parts item in Outlook ![]() Now, let’s enter some content and add it to the Quick Parts gallery for future use. Then select it and save it to the Quick Parts gallery. To create a Quick Parts item, enter the content - text, graphics and formatting - into an email message. You’ll save time by inserting content via Quick Parts instead of manually typing it. Quick Parts is an Office-wide feature that lets you create, store, and insert reusable blocks of content. How to connect an Apple wireless keyboard to Windows 10 Microsoft offers Windows 11 for HoloLens 2 Windows 11 update brings Bing Chat into the taskbar Microsoft PowerToys 0.69.0: A breakdown of the new Registry Preview app Microsoft 365: A side-by-side analysis w/checklist (TechRepublic Premium) Must-read Windows coverage There’s no demonstration file you won’t need one. This feature isn’t available on Outlook for the web. I’m using Microsoft 365 desktop on a Windows 10 64-bit system, but you can use older versions. In this tutorial, I’ll show you how to use Quick Parts to enter canned responses when replying to Microsoft Outlook email. However, you can create your own canned responses and use them appropriately to save time typing the same responses over and over. Unfortunately, you must be on Exchange or to use them. ![]() In fact, it’s such a big issue that Microsoft Outlook comes with canned responses. For more info, visit our Terms of Use page.Įmail takes up a lot of time. This may influence how and where their products appear on our site, but vendors cannot pay to influence the content of our reviews. We may be compensated by vendors who appear on this page through methods such as affiliate links or sponsored partnerships. If you often send out the same message, turn the content into a Quick Parts item and save time viewing email in Microsoft Outlook. How to quickly reply to email using Quick Parts in Microsoft Outlook
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